NOTICE NUMBER 82/2025 - SCM ADMINISTRATOR

Closing Date: 25 July 2025
Salary: Post Level T9: R249 585, 84 – R323 959, 20 per annum

SCM ADMINISTRATOR

DEPARTMENT: FINANCIAL AND COMPLIANCE SERVICES

DIVISION: FINANCIAL SERVICES

SECTION: SUPPLY CHAIN MANAGEMENT

PERMANENT

REQUIREMENTS

• A relevant 3-year tertiary qualification, preferably in SCM / Logistics / Procurement or Finance
• Computer Literacy: MS Office proficiency
• Code B driver’s license
• Municipal Minimum Competency for Supply Chain Management qualification or to be compliant in 18 months of appointment
• 2 - 5 years relevant experience.

KEY COMPETENCIES

• Financial Process Management - Ability to support an effective, economic and efficient SCM function through financial processes.
• Knowledge of municipal financial systems and applicable legislation
• Must be able to work under pressure and handle conflict
• Strong written and verbal communication skills
• Ability to handle confidential information with integrity

KEY PERFORMANCE AREAS

• Maintain and update the contract register.
• Maintain and update all relevant SCM registers.
• Conduct performance evaluations for all contract-related payments.
• Manage the administration of the Bid Evaluation Committee.
• Lead tender evaluations and draft comprehensive tender evaluation reports.
• Reconcile bidding documents, including requisitions, purchase orders, and tax invoices, for submission to the expenditure department for payment processing.
• Responsible for the opening and accurate recording of bids and tenders.
• Ensure the submission and maintenance of all Declarations of Interest for Municipal Officials and Councillors.
• Review declarations of interest in accordance with SCM Regulation 46 and update the Declarations Register.
• Review declarations of gifts received in accordance with SCM Regulation 46 and update the Gifts Register.
• Monitor the lapsing of validity periods and prepare documentation for the approval of extensions of validity periods.
• Manage the procurement of goods and services below R300,000, ensuring strict compliance with Council policies regarding acquisition and demand management. This includes, but is not limited to, preparing quotation documents, recommending preferred suppliers, and capturing purchase orders.
• Collect and analyse data, assess user requirements, verify fund availability, and implement the annual procurement plan.
• Address all inquiries promptly and professionally, adhering to established customer service standards and objectives.
• Ensure all audit-related matters are addressed, and implement necessary remedial actions.

SPECIAL CONDITIONS ATTACHED TO THE POST:

• Ability to work extended hours and during emergencies as required.
• Demonstrated accuracy in numerical tasks and calculations.
• Proven ability to manage deadlines effectively to ensure compliance with all statutory requirements.
• Comprehensive understanding of the municipal finance management environment and the critical service delivery role of local government.
• In-depth knowledge of municipal government and administration, including the relevant statutory and regulatory framework.
• Extensive knowledge of Supply Chain Management principles and practices within the local government context.
• Possess a high level of integrity, responsibility, and discretion when handling confidential information.
• Capacity for accurate record keeping and meticulous reporting.
• Excellent organisational and administrative skills.